For hotels etc the following procedures apply:
Once you're back you need to write to Kwestura (rozliczenia@adm.uw.edu.pl) in order to make the travel settlement. You need to provide the following information/attachments
- date and hour of the start and the end of your journey (sometimes, when it was "a ground" journey/ex. by train/ they ask about a moment of crossing the Polish boarder)
- the invoice for the hotel, conference fee (if paid by you), other costs (if any) The invoice data Uniwersytet Warszawski Ul. Krakowskie Przedmieście 26/28 00-927 Warszawa VAT no: PL525-001-12-66
Invoice should contain your name and the dates of the hotel stay
- the bank confirmation for the hotel and other invoiced expenses
- the statement about the meals provided (number of breakfasts/lunches/dinners)
- if you did use local public transport (it is a flat rate: 10% of daily allowance x numer of days, if you used local public transport; tickets paid via travelbank don't count)
Best regards,